Important Notice Regarding Carrier Review of Contracting Paperwork

Anatole T. -

UPDATED 4/1/2015 by Brian Morton

 

ALL carriers within SureLC require the producer to review contracting paperwork before affixing the producer's signatures to the PDF forms. This article provides you with more information on the Who, What, When, Where, Why, and How.

 

WHY CARRIER REVIEW

First - It's become apparent that as our user-base has grown and relationships with carrier partners have strengthened that having the producer review legal documents must be reviewed and attested to by the signer before affixing the producer's signature to these legal contracts. From a Compliance and Legal perspective this move is designed to combat fraud,

Second - The producer is signing legally binding documents that the carrier requires. Therefore, the producer needs the opportunity to review what he or she is signing. SuranceBay realizes that agency workers' roles within an agency is to process contracting paperwork and get the producer appointed with the necessary carriers. The review shouldn't be viewed as a burden but a necessary step.

 

WHO CAN REVIEW CONTRACTING PAPERWORK

Producers only. Do not login to review carrier contracting paperwork on behalf of your producers. Only actual producer requesting an appointment should login to review their paperwork. 

Carriers that require review often contact SuranceBay's Technical Team asking who actually confirmed the paperwork. SuranceBay logs each and every button pressed by each and every user and their IP address.  SuranceBay knows who did what from where.  As part of the contract of including these carriers' contracting forms within the SureLC platform, SuranceBay must provide these carriers the requested information when asked.

SuranceBay highly recommends that you do not subject yourself or your agency to the scrutiny that arises out of improper actions associated with confirming producer's contracting paperwork on their behalf. If the carriers allowed you to review the contracting paperwork for the producer, SuranceBay wouldn't have implemented this process. 

 

WHICH CARRIERS REQUIRE REVIEW

All carriers included within SureLC require the producer to review. Of the 5 request types (Contract, Transfer, Hierarchy, Payment, and Add-State),  only Contract and Transfer requests require the producer to review. Add-State, Hierarchy, and Payment request types do not require review because the forms used in these scenarios do not have the producer "sign" the form.

 

WHEN CAN CARRIER CONTRACTING PAPERWORK BE REVIEWED

Anytime. 

Producers using SureLC-Web when requesting appointments for carriers that Require Review, are presented automatically with the carrier contracting paperwork to review before their request is submitted to your agency. Alternatively, you can submit Review Requests directly within SureLC to your producers if you are initiating the appointment request for one of these carriers.

 

WHERE CAN CARRIER CONTRACTING PAPERWORK BE REVIEWED

On any device anytime except for iPads and iPhones. Note that whomever logs in to review carrier contracting paperwork and clicks Confirm: Apply My Signature, SuranceBay automatically captures where the confirmation took place (geolocation), including the IP address, ISP provider, and other details for legal purposes.

 

EXCEPTIONS

SuranceBay will make exceptions on a per-carrier basis only if the carriers' Legal and Compliance Team contacts Brian Morton directly to indicating that  producer's requesting appointments with them do not have to review the contracts or paperwork to which the producer's signature is affixed. See below and share this with your carriers' Legal and Compliance Team so they may contact Brian Morton directly.

 

QUESTIONS / CONCERNS

Contact Brian Morton, owner of SuranceBay, directly with any additional questions. I'll be happy to share more insight as well as use-cases of agency's who are ALREADY DEALING with legal issues resulting from misuse of SureLC.

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